Company Maintenance
Find answers to frequently asked questions about Dutch corporate secretarial services, UBO registration, KVK extracts, apostilles, certified company documents, powers of attorney, corporate changes and company liquidation.
What are corporate secretarial services
in the Netherlands?
How can a Dutch company register or update its UBO information?
Corporate secretarial services support the ongoing administration, documentation and governance of Dutch companies.
Services may include maintaining statutory registers, preparing corporate resolutions, coordinating company changes, obtaining official documents and assisting with KVK filings.
The scope of support depends on the company's structure, activities and applicable legal requirements.
Dutch companies subject to UBO registration requirements must register their ultimate beneficial owners with KVK. Changes in beneficial ownership or control may require updates to the UBO register.
A Dutch UBO Register Extract contains registered information about an organisation's ultimate beneficial owners.
Access to UBO information is restricted and depends on the requester's legal entitlement and applicable access procedures.
An extract may be obtained through KVK where the relevant access requirements are satisfied.
How can I obtain an official KVK extract in English?
How can I obtain an apostille for a Dutch KVK extract or other company documents?
A KVK Business Register Extract provides official information about a company registered in the Netherlands.
KVK offers certified extracts in English, which may be requested for banking, international business transactions or other administrative purposes.
The required document format depends on the organisation requesting the extract.
Dutch corporate documents intended for use abroad may require an apostille or another form of legalisation.
An apostille may be obtained from a competent Dutch district court where the document meets the applicable requirements.
The necessary certification and authentication procedures depend on the document type and the country in which it will be used.
How can I obtain certified corporate documents for a Dutch company?
How can I obtain a certificate of good standing
for a Dutch company?
Certified corporate documents may be required by banks, foreign authorities, business partners or other organisations.
Relevant documents can include KVK extracts, articles of association and certain other corporate records.
The appropriate certification procedure depends on the document, issuing authority and intended use.
A certificate of good standing may be requested by foreign banks, authorities or business partners to verify a company's registration or corporate status.
The Netherlands does not generally issue a standard corporate certificate under this exact name in the same manner as some other jurisdictions.
Depending on the information required, a certified KVK extract or other official corporate documentation may be suitable. Acceptance depends on the requesting organisation.
Can Dutch corporate documents be notarised, translated and legalised for use abroad?
Who is authorised to sign documents on behalf of a Dutch BV?
Dutch corporate documents may require notarisation, certified translation, apostille or consular legalisation before they can be used in another jurisdiction.
The necessary steps depend on the document, the receiving country and the requirements of the requesting institution.
Not every document requires all these procedures, and the appropriate sequence should be established for the intended use.
The authority to represent a Dutch BV depends on Dutch corporate law, its articles of association and applicable authorisation arrangements.
Directors may have individual or joint signing authority. Other persons may also be authorised through an appropriate power of attorney.
Relevant registered representation details can generally be verified through the KVK Business Register.
How can a Dutch BV issue a power of attorney?
How can a Dutch BV change its registered address, company name or business activities?
A Dutch BV may grant a power of attorney authorising another person to act on its behalf within a defined scope.
The authorisation may relate to specific transactions, documents or business activities.
Depending on its purpose, the power of attorney may require additional documentation, notarisation, registration or legalisation.
A Dutch BV can generally update its registered address, trade name or business activities through the Netherlands Chamber of Commerce (KVK).
An address change may require a board resolution, depending on the company's governance arrangements. Changing the statutory company name or registered seat generally requires a shareholder resolution and an amendment to the articles of association before a Dutch civil law notary.
Changes to business activities normally require a KVK update, but an amendment to the articles of association may also be necessary if the company's statutory objectives change.
How can a Dutch BV appoint, remove or change a director?
What is a Dutch BV shareholders register
and how is it updated?
Appointing or removing a director of a Dutch BV generally requires a shareholder resolution, unless the articles of association or applicable law provide for another authorised corporate body.
Director appointments, resignations and relevant changes in representation authority must be registered with the Netherlands Chamber of Commerce (KVK), where applicable. Additional documentation or approvals may be required.
A Dutch BV shareholders register (aandeelhoudersregister) is a statutory record of the company's shareholders, shareholdings and certain rights attached to its shares.
The register must be updated following relevant changes, such as share transfers, new share issuances or changes in shareholder rights.
Updates are made by or on behalf of the company's management based on the relevant corporate documentation.
When are shareholder and board resolutions required for a Dutch BV?
When and how can a Dutch BV amend its articles of association?
Shareholder resolutions may be required for director appointments, amendments to the articles of association, annual accounts adoption and certain other corporate decisions.
Board resolutions generally document management decisions, such as approving transactions or authorising company representatives.
The applicable approval procedures depend on Dutch company law, the BV's articles of association and the nature of the decision.
A Dutch BV may need to amend its articles of association (statuten) when changing its statutory company name, registered seat, corporate objectives, share structure or governance provisions.
An amendment generally requires a shareholder resolution and a notarial deed executed by a Dutch civil law notary.
The amended articles of association must also be filed with the Netherlands Chamber of Commerce (KVK), together with any required updates to the company's registration.
The information provided on this page is for general informational purposes only and does not constitute legal, tax, accounting or professional advice. Dutch laws and procedures may change, and requirements depend on individual circumstances. AtlasCorp does not guarantee the accuracy, completeness or applicability of this information or any specific outcome.
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